2025 Mid-Year Summer Compliance Updates

The first half of 2025 has already flown by, and that means the
second round of new compliance regulations have arrived, stand by for additional changes for federal and state regulation changes for 2026.

To continue the momentum in any stage of your business, focus
on compliance along with other important strategic initiatives such
as retention, recruitment, cultivating a healthy workplace culture,
etc. This post brings you the important changes happening in
California, so your business remains prepared and compliant.
Below are changes to California employment law that apply to
employers of all sizes and take effect on July 1, 2025.

Minimum Wage Increases
As the hourly minimum wage may change for city or county
ordinances, the salaried/exempt classified employees still need to
be paid at minimum two times the state minimum wage for California employers.

Healthcare Workers:
Nonexempt healthcare workers who work at the following types of
covered facilities, and who provide healthcare services or act in
support of providing healthcare services are eligible to receive the
following increased minimum wages:

• $24 per hour for hospitals or integrated health systems with
  10,000 or more full-time employees (including skilled nursing
  facilities operated by these employers), healthcare facilities
  run by large counties, and dialysis clinics.
• $18.63 per hour for healthcare facilities run by small counties
  and “safety net hospitals” (hospitals with a high governmental
  payor mix, independent hospitals with elevated governmental
  payor mix, and rural independent healthcare facilities.)
  Local Minimum Wage Increases:
• Numerous cities and counties across California will increase the local
  hourly minimum wage. The previous rates and their updated rates
  are as follows:
• Alameda: $17.00 – new $17.46
  Berkeley: $18.67 – new $19.18
  Emeryville: $19.36 – new $19.90
  Fremont: $17.30 – new $17.75
  Long Beach hotels with 100+ guest rooms: $25
  Los Angeles City: $17.28 – new $17.87
  Los Angeles City hotels with 60+ guest rooms: $22.50
  Unincorporated Los Angeles County: $17.27 – new $17.81
  Malibu: $17.27 – new $17.27
  Milpitas: $17.70 – new $18.20
  Pasadena: $17.50 – new $18.04
  San Francisco: $18.67 – new $19.18
  Santa Monica: $17.27 – new $17.81
  Santa Monica hotels: $22.50
  West Hollywood hotels: $20.22
  Reminders:
• LA County Retail Worker Fair Workweek Ordinance
  Los Angeles County retail employers with 300 or more employees
  (located anywhere in the county) must provide fair workweek
  protections to nonexempt retail employees who work at least two
  hours per workweek in unincorporated Los Angeles County.
• Workplace Violence Prevention Program
  It’s the 1-year anniversary of this program! It’s time for review and
  training on your plan implemented July 1, 2024
• New I9 Form- The USCIS released a newly revised I9 form dated 1/20/2025 for
  employers to start using. The required to start use date is July 31, 2026, so it’s the perfect time to review the expiration of the current I9 form in use and replace with the new version.
• HR & Wage and Hour Audits
  It’s the perfect time to move through reviewing all documentation
  on employee pay statements, pay practices and onboarding
  processes including I9 documentation. Consistent internal, whether
  provider-supported or enforced audits are how compliance is
  ensured! Most small business owners are negatively surprised by
  enforced audits, so get your provider (like Integrated HR
  Consulting!) in place to avoid them. Provider supported audits are always preferred to surprise audits!
• OSHA Indoor and Outdoor Heat and Illness Injury Program – California
  Summer months are here and high temperatures in full swing. Stay
  prepared and in compliance! Maintaining OSHA regulations helps
  to prevent heat injuries in the workplace for indoor and outdoor
  workplace environments.
  
• If you’re a business owner in California or any state, there are many compliance
  factors to keep in mind. If you’re feeling uncertain about your
  company’s standing with current compliance regulations, call me
  today. Don’t get caught off-guard! Let’s setup a time to review your
  current compliance and potential training needs!